How to become a new qualified material supplier for CNPC?

On September 14, 2016, CNPC’s B2B e-commerce platform Energy Ahead issued a notice saying that the Corporation would cancel the annual examination and admission card. After the notification, the previous admission card for material suppliers offered by CNPC would become invalid. However, this movement does not indicate the cancellation of the admission qualification examination for suppliers; electronic admission qualification would fill its shoes.

So what is on earth the CNPC’S material suppliers?

Material suppliers refer to manufacturers and other legal persons which supply CNPC and its subsidiaries with supplies, and are divided into primary material suppliers that provide primary materials and equipment procurement, and secondary material suppliers that provide secondary materials and equipment procurement.

But how to distinguish primary supplies and secondary supplies?

First, primary supplies include the materials and equipment managed and procured by the headquarters, and the bulk cargo and large sets of equipment classified in accordance with Materials and Equipment Classification and Code for the Petroleum Industry, which meet the managing needs of the company as well as feature strong universality and a high degree of standardization. The item lists are issued in CNPC Management Directory of Primary Supplies Procurement.

And supplies excluded in CNPC Management Directory of Primary Supplies Procurement are sorted into secondary ones. You can call Energy Ahead for the classification of the products you supply.

Introduction to Procedures for Main Businesses of Suppliers and FAQ

1.Management Categories of CNPC’s Material Suppliers

The management categories of CNPC’s supplies include primary material suppliers and secondary material suppliers.

Primary material suppliers refer to suppliers that supply primary materials and equipment procurement as well as materials and equipment listed in the headquarters’ management directory for overseas projects. Secondary supplies refer to suppliers that only supply secondary materials and equipment procurement as well as materials and equipment not listed in the headquarters’ management directory for overseas projects.

2.Management Mode of CNPC’s Material Suppliers

CNPC implements a centralized management by two levels. The headquarters is responsible for the management of primary material suppliers, and its subsidiaries take charge of the management of secondary material suppliers.

CNPC organizes and establishes a unified supplier base to achieve its management goals through the supplies procurement management information system. Suppliers can register, log in or view the relevant information via Energy Ahead (www.energyahead.com).

3.Admission Procedures for CNPC’s Material Suppliers

CNPC conducts qualification examination of public bidding for material suppliers. In principle, the bidding is organized in the second quarter each year and approves the admission of materials and equipment according to the Materials and Equipment Classification and Code for the Petroleum Industry (SY/T5497).

Suppliers shall follow the procedures, namely online registration, admission program compilation, admission program review, bidding agency’s qualification examination of public bidding, site inspection, admission publicity and information input. Supplier admission information will be published on Energy Ahead and Cnpcbidding.com if necessary.

4.Admission Procedures for Suppliers Winning Open Biding of Procurement Projects

Suppliers winning bidding of the procurement project can submit the bidding notice, the bid acceptance notice, the procurement unit’s opinion and the site inspection (if necessary), and will gain admission after all the documents and conditions have been verified.

5.Admission Procedures for Agents of Primary Supplies Manufactures

Professional working group authorized by primary material suppliers inform the manufactures that have passed the qualification examination to put forward the list of agents according to the approved admission program, and report to the management department for record and announcement after review.

Manufacturers that need to alter the agent shall follow the principle of one in, one out and control of the total amount, submitting an application to the professional working group authorized by primary material suppliers who will report to the management department for record and announcement after review.

6.Procures of Applying and Altering Information in Base for Suppliers that Gain Admission

Suppliers in CNPC’s base do not need to handle admission card. Input information will be subject to suppliers’ information in the resource base. Information review of primary material suppliers has been assigned to Energy Ahead and information review of secondary material suppliers has been assigned to CNPC’s subsidiaries.

(1)Procedures for information reporting of suppliers that gain admission

Suppliers that gain admission voluntarily register and report enterprise information, materials required and admission products etc. on Energy Ahead (www.energyahead.com).

(2)Procedures for altering general information of suppliers in the base

Suppliers in the base who will alter information including name, basic information of the company, qualification information, etc., shall update and maintain the information on Energy Ahead (www.energyahead.com) by themselves. Name alteration will only be handled until suppliers upload such qualifications as all kinds of documents and inspection reports after alerting enterprise name. Suppliers can log into the system and report the information in accordance with the specific requirements set by the system for various types of information alteration.

(3)Provisions on applying for the alteration of admission products of suppliers in the base

Subsidiaries of the suppliers in the base and new enterprises with independent legal personality formed by acquisition, merger and division shall be re-admitted according to the procedures of qualification examination of public bidding.

Suppliers in the base alerting from secondary material suppliers into primary material suppliers shall be re-admitted according to the procedures of qualification examination of public bidding.

Suppliers in the base applying for adding new varieties under the sub-categories that gain admission shall be reviewed by professional working group authorized by primary material suppliers who will provide opinions, and be admitted after receiving approval from management department.

Suppliers in the base applying for adding supplies of sub-categories and superior categories shall be re-admitted according to the procedures of qualification examination of public bidding.

7.How to Track Handing Progress of Business Applied by Suppliers

Suppliers with an account on Energy Ahead can inquire handing progress of their business via logging into the system after submitting a business application at any time. Specific steps are as follows:

(1)Self-Service -> Self-Service Query -> Progress Query
(2)Self-Service -> Self-Service Query -> Alteration Notification Query
(3)Receiving business reminder from e-mail filled in in registration

8.How Suppliers Can View Information of Their Admission Products

After logging into the system at homepage, suppliers shall click Supplier Management, Self-Service, Self-Service Inquiry and Information Query in sequence. Relevant information about the supplier will be displayed in the right-hand workspace. Click Product Information in the workspace can lead to information query of their own product.

9.Procedures of Relevant Matters for Secondary Material Suppliers

Secondary material suppliers can directly consult subsidiaries of CNPC about such businesses as admission and alteration.

10.Complaint Handling Process

Suppliers with reasonable complaints can first submit written materials to Energy Ahead, or directly complain to the department of discipline inspection and supervision.

Appendix: CNPC’s Notice on Cancellation of Annual Examination and Admission Card

Notice for All Material Suppliers

According to the CNPC Management Measures of Material Suppliers (No.[2016]301, CNPC Procurement Department), the Corporation discontinues to issue admission cards to material suppliers. Admission information shall be subject to the information in the supplier base on Energy Ahead (www.energyahead.com). All sectors and organs in CNPC obtain suppliers’ information and conduct daily management through the supplier base.

In order to enable suppliers to effectively participate in procurement and bidding, all suppliers in the base must work closely with the Corporation to ensure that the information in the supplier base is accurate, true and effective.

1.Suppliers shall truthfully register and maintain their enterprise information on Energy Ahead, including the enterprise name, registered address, legal person, business registration and registration information, business scope, registered capital, bank, qualification and contact information.

2.When the enterprise information alters, the supplier shall promptly login into Energy Ahead to submit an application for information alteration. Contact information can be altered by suppliers themselves; the alteration of legal person, business registration and registration information, business scope, registered capital, bank, qualification information shall be checked and approved by Energy Ahead; the alteration of company name and registered address shall be validated by supplier management department. Suppliers can inquire the details of information alteration process in “Support Services for Suppliers’ Businesses and Techniques” of Energy Ahead.

3.Supplier qualification information is subject to the supplier’s qualification document uploaded to Energy Ahead. Once a supplier’s qualification information becomes invalid, the system will automatically freeze its transaction eligibility.

4.Primary material suppliers can check the alteration progress on Energy Ahead at any time, while secondary material suppliers, with a need to inquire and check the information alteration progress, shall contact their supplier management department.

After the issuance of this notice, the admission cards previously issued by CNPC will be invalid.

Procurement Department of China National Petroleum Corporation

September 14, 2016

中文原文：

如何成為中石油新的合格物應商？

2016年9月14日，中石油旗下的B2B電子商務平臺能源一號網發布了中石油取消年審及準入證的公告。該通知下發后，原中國石油天然氣集團公司物資供應商準入證作廢。但這并不代表中石油取消供應商準入資質考核，取而代之的是電子的準入資質。

中國石油物資供應商指什么？

物資供應商是指向集團公司和所屬企業提供物資的生產制造企業以及其他法人。分為一級采購物資供應商和二級采購物資供應商。提供一級采購物資的供應商為一級采購物資供應商，僅提供二級采購物資的供應商為二級采購物資供應商。

一級物資和二級物資是怎樣劃分的？

一級物資為總部集中管理、集中采購的物資，是以《石油物資分類代碼》為分類依據，制定出的符合本企業管理需要、通用性較強、標準化程度高的大宗物資及大型成套設備等，以《中國石油天然氣集團公司一級采購物資管理目錄》形式發布。

除《中國石油天然氣集團公司一級采購物資管理目錄》以外的叫做二級物資。具體要看自己的供貨產品是哪個級別，可電話咨詢能源一號網站。

供應商主要業務程序介紹與常見問題解答

1、中國石油物資供應商的管理類別

中國石油物資供應商的管理類別包括一級采購物資供應商和二級采購物資供應商。

一級采購物資供應商是指提供一級采購物資和境外項目總部管理目錄物資的供應商；二級采購物資供應商是指僅提供二級采購物資和境外項目總部管理目錄以外物資的供應商。

2、中國石油物資供應商的管理方式

中國石油物資供應商管理實行統一歸口，兩級管理?？偛控撠熞患壊少徫镔Y供應商的管理，所屬企業負責二級采購物資供應商的管理。

中國石油組織建立統一的供應商庫，通過物資采購管理信息系統實現管理。供應商可通過能源一號網站（www.energyahead.com）登錄與注冊，或查看相關信息。

3、中國石油物資供應商準入程序

中國石油物資供應商實行公開招標資格審查制度。原則上每年二季度組織開展。依據《石油工業物資分類與代碼》（SY/T5497）按物資品名實行準入。

供應商準入按照供應商網上注冊、準入方案編制、準入方案評審、招標機構公開招標資格審查、現場考察、準入公示和信息錄入的程序進行。供應商準入信息按需在能源一號網站、中國石油招標投標網上公開發布。

4、公開招標采購項目中標供應商準入程序

公開招標采購項目中的中標供應商，可在能源一號網站提交招標公告、中標通知書、采購單位意見、現場考察（如需），經核實后準入。

5、一級采購物資制造商的代理商準入程序

代理商準入由一級采購物資授權的專業工作組依據批準的準入方案通知通過資格審查的制造商提出代理商名單，審查確定后報管理部門備案發布。

制造商需要變更代理商的，按照有進有出、總量控制的原則，由制造商向相關一級采購物資授權的專業工作組提出申請，一級采購物資授權的專業工作組審查確定后報管理部門備案發布。

6、獲準準入的供應商申請程序及庫內信息變更程序

中國石油庫內供應商不需辦理準入證，通過入庫信息以供應商資源庫信息為準。一級采購物資供應商信息復核委托能源一號網站負責，二級采購物資供應商信息復核委托所屬企業負責。

（1）獲準準入的供應商信息申報程序

獲準準入的供應商，自愿在能源一號網站（www.energyahead.com）注冊并填報企業信息、要求資料、準入產品等。

（2）庫內供應商日常信息變更程序

庫內供應商信息發生變更時（含更名、企業基本信息、資質信息等），由供應商自行在能源一號網站（www.energyahead.com）中更新維護。 屬于名稱變更的，供應商應上傳企業名稱變更后的各類證件、檢驗報告等資質，方予受理。各類信息變更的具體要求，供應商可登陸系統，按照系統設置好的要求填寫提報。

（3）庫內供應商申請變更準入產品的規定

庫內供應商的子公司及因收購、合并、分立形成的具有獨立法人資格的新企業，按公開招標資格審查程序重新準入。

庫內供應商從二級采購物資供應商變更為一級采購物資供應商的，按公開招標資格審查程序重新準入。

庫內供應商申請已準入小類下新增品種的，需由一級采購物資授權的專業工作組組織評審并形成意見，管理部門核準后準入。

庫內供應商申請增加小類及以上類別物資的，按公開招標資格審查程序重新準入。

7、如何跟蹤了解供應商申請的業務處理情況

擁有能源一號網站供應商賬號的供應商，在提交業務申請后，可通過系統賬號登錄并隨時查詢您的業務受理情況。具體操作如下：

（1）自助服務->自助服務查詢->進度查詢
（2）自助服務->自助服務查詢->提醒通知查詢
（3）注冊時填寫的聯系人的郵件也可收到辦理提醒

8、供應商如何查看自己的準入產品信息

供應商通過首頁登錄系統后，依次點擊“供應商管理”、“自助服務”、“自助服務查詢”、“信息查詢”后，右側工作區中將會顯示出供應商的相關信息，繼續點擊工作區中的“產品信息”選項卡，便可對自己的產品信息進行查詢。

9、屬于二級采購物資供應商相關事項辦理程序

如果是二級采購物資的供貨商，關于準入、變更等業務請直接咨詢中國石油各所屬企業。

10、投訴的處理流程

供應商的合理投訴，可先將書面材料提交能源一號網站，或直接向紀檢監察部門進行投訴。

附：中石油取消年審及準入證的公告

公 告

各物資供應商：

根據2016年7月下發的《中國石油天然氣集團公司物資供應商管理辦法》（中油物采[2016]301號），將不再發放“中國石油天然氣集團公司物資供應商準入證”，供應商準入信息以能源一號網站（網址：www.energyahead.com）物資供應商庫信息為準，中國石油各單位均通過供應商庫查詢供應商信息并開展日常管理。

為了使供應商能夠有效參與采購和招標活動，請各庫內供應商配合做好相關工作，確保本企業在供應商庫中信息準確無誤、真實有效。

一、供應商應在能源一號網站如實注冊并及時維護本企業信息，包括企業名稱、注冊地址、法人、工商注冊與登記信息、經營范圍、注冊資金、開戶銀行、資質信息、聯系人信息等。

二、當企業信息發生變化時，供應商應及時登錄能源一號網站提交變更申請。其中，聯系人信息由供應商自助變更后生效；法人、工商注冊與登記信息、經營范圍、注冊資金、開戶銀行、資質信息等由能源一號網站審核后生效；名稱及注冊地址變更由供應商管理部門審核后生效。供應商可以在能源一號網站的“供應商業務與技術支持服務專欄”查詢具體信息變更流程。

三、供應商資質信息以供應商上傳到能源一號網站的資質上傳件為準，能源一號網站中的企業資質一旦失效，系統將自動凍結供應商交易資格。

四、一級采購物資供應商可在能源一號網站隨時查詢變更進度。二級采購物資供應商進行信息變更業務咨詢與進度查詢時，請與具體所屬的物資供應商管理單位聯系。

本通知下發后，原中國石油天然氣集團公司物資供應商準入證作廢。

? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ?中國石油天然氣集團公司物資采購管理部

? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? 2016年9月14日

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